Members
Invite team members and manage their roles in your workspace
Members
The Members tab shows everyone in your workspace and their roles. Admins can invite new members, change roles, and remove members.
Actions
View Members Admin Editor Viewer
See all members of your workspace and their roles.
- Open Workspace Settings → Members
- Browse the member list showing names, avatars, emails, and roles
Each member row shows:
- Avatar — Profile photo or personalised cartoon avatar
- Name — Display name as set in their profile
- Email — The email address they signed up with
- Role badge — Admin, Editor, or Viewer
Search Members Admin Editor Viewer
Find specific members in large workspaces.
- Open Workspace Settings → Members
- Type a name or email in the search box
- The list filters as you type
- Click × to clear the search
Invite New Members Admin
Add new people to your workspace by email.
Open the invite dialog
In Workspace Settings → Members, click the Invite button
Enter email addresses
Type the email address(es) of the people you want to invite. You can enter multiple addresses separated by commas.
Select a role
Choose the role for new members:
- Admin — Can manage members and workspace settings
- Editor — Can create and edit content
- Viewer — Read-only access
Send the invitation
Click Send Invitation. Invited users receive an email with a link to join.
What happens next:
- Invited users receive an email with a link to join the workspace
- The invitation expires after 7 days
- They appear in the member list after accepting
Invitations are subject to email domain restrictions if configured by an admin.
Change Member Role Admin
Adjust a member's permissions by changing their role.
- Open Workspace Settings → Members
- Find the member in the list
- Click the role dropdown next to their name
- Select the new role (Admin, Editor, or Viewer)
- The role updates immediately
You cannot change your own role. Ask another admin to make changes.
Remove Member Admin
Remove someone from the workspace.
- Open Workspace Settings → Members
- Find the member in the list
- Click the role dropdown next to their name
- Select Remove from workspace
- Confirm the removal
Removed members immediately lose access to all workspace content including sources, artefacts, and views. Their past contributions (comments, edits, versions) are preserved with a "former member" badge. You can re-invite them later if needed.
Role Permissions
| Permission | Admin | Editor | Viewer |
|---|---|---|---|
| View all content | ✅ | ✅ | ✅ |
| Create and edit content | ✅ | ✅ | ❌ |
| Delete content | ✅ | ✅ | ❌ |
| Invite members | ✅ | ❌ | ❌ |
| Change member roles | ✅ | ❌ | ❌ |
| Remove members | ✅ | ❌ | ❌ |
| Edit workspace settings | ✅ | ❌ | ❌ |
| View activity logs | ✅ | ❌ | ❌ |
Source-level roles can override workspace roles for restricted sources. See Key Concepts for details on the permission model.
FAQ
Related
- Security Settings — Configure allowed email domains for invites
- Activity Logs — See member join/leave/role change history
- Overview — All workspace settings tabs